How to Capture Email as PNG? A Comprehensive Guide

Capturing an email as a PNG image allows you to save a visual representation of the email for various purposes, such as archiving, sharing, or presenting. This guide will explore effective methods for capturing email content as PNG images.

EML is a file format that encapsulates a single email message, including all its components such as the sender, recipient, subject, body, and any attachments. It essentially preserves the entire email as a standalone file. PNG stands for Portable Network Graphics and is a raster image file format that has been widely used for its lossless compression and support for transparency. PNG has the ability to compress images with no loss in quality, thus making it an excellent format for graphics with sharp edges, high detail, and a transparent background.

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Why Capture Email as PNG?

Capturing an email as a PNG image is valuable for several reasons:

• Preserving Visual Integrity: PNG captures the exact visual appearance of the email, including formatting, images, and any special elements. This ensures an accurate record of the email’s presentation.
• Sharing: PNG images can be shared pretty easily across different devices and platforms, so it would not be a problem to share email with colleagues, clients, or anyone who does not have access to the original email client.
• Archiving and Record-Keeping: PNG images create a static, reliable record of the email content, suitable for long-term archiving and legal or evidentiary purposes.
• Visual Communication: PNG captures the email as a visual document, which makes it easier to understand and present the information, especially when sharing with those who may not be familiar with email clients.

Now that we’ve discussed the benefits and file formats involved in capturing emails as PNG images, let’s dive into the practical steps for manually capturing an email as a PNG image.

#1. Manual Method to Convert Email as PNG

• Open the EML File You Want to Convert Using Any Program That Can Open EML Files.
• Use Windows key + Print Screen (or Prt Sc) to take a screenshot of the EML file content. This will capture the whole screen, which would include your EML file.
• Open Paint on your computer and paste the screenshot you just took by pressing Ctrl + V.
• In this menu, choose the option ‘Save As’ located under File tab. Save your file, this is usually at the window in which you have selected location and named it appropriately.
• In the Save as type section, select PNG as the file format. This will ensure that your file is saved with the best quality for images.
• Save the Output Enter a file name and then click Save As button. Congratulations. Your EML file has now been converted into a PNG image file.

Drawbacks of Manual Method

• Quality Issues: The manual method involves taking a screenshot, which may not always capture the email content in the highest quality, especially if the email contains a lot of text or detailed images.
• Resolution Dependence: The quality of the PNG image depends on the screen resolution at the time of taking the screenshot, which can lead to varying levels of clarity.
• Whole Screen Capture: Using Windows key + Print Screen captures the entire screen, which means you’ll have to crop the image in Paint to remove unwanted parts, adding an extra step.
• Manual Editing Required: If the email content doesn’t fit entirely on one screen, you’ll have to take multiple screenshots and manually stitch them together, which can be time-consuming and prone to errors.
• Time-Consuming for Multiple Emails: Converting multiple emails to PNG using this method can be very time-consuming, as each email has to be opened, screenshot, pasted, and saved individually.

#2. Professional Solution to Bulk Transfer Email as PNG

You can convert EML files into PNG format using a professional BitRecover EML Converter that does not reduce the quality of the images. This software is very easy to use, thus accessible to all, even the most non tech-savvy person. The tool has a user-friendly interface with which you can easily convert a number of EML files simultaneously, saving your time and efforts. This software preserves all properties from the source email, allowing the PNG files it will export to maintain all the information and formatting of the original emails.

Software Steps to Change EML to PNG

• Launch the Application: First of all, install and launch EML converter application on your windows computer.
• Choose EML Files or Folders: The utility provides two very easy options for selecting your EML files, namely, Select File for one file at a time or Select Folder for choosing an entire folder containing multiple EML files.
• Select the EML Folder: If you have chosen to Select Folder, then the whole EML folders will be shown on the software panel. Just select the folder which you want to convert.
• Include Subfolders: Now there’s an optional option of including subfolders with the selected folder. This way, all the EML files will be converted with the subfolders included.
• Select PNG as Output Format: Select PNG from the list of options as the format you wish to convert your EML files to.
• File Naming: Choose a file naming option to suit your requirements for organizing and storing the converted PNG files.
• Destination Location: Click on the Browse option to select the location where you wish to save your converted PNG files.
• Conversion Complete: Once the conversion process is complete, you will get a popup message that says it has successfully converted.
• Access your Converted Files: The software will automatically open the destination path, allowing you to easily access and view your newly converted PNG files.

Notable Features of Experts’ Verified Solution

• Preserves Email Integrity: All email properties such as formatting, attachments, and content are maintained in the process of conversion from EML to PNG.
• Batch Conversion: A large number of EML files can be converted into PNG format in one go. It saves your time and efforts.
• Individual File Conversion: Every EML email file is saved as a different PNG file so that the converted files remain organized and manageable.
• Multiple Export Options: – You can convert EML to PDF, PST, HTML,CSV and 15+ other file formats.
• User-Friendly Interface: The converter can be used with an easy-to-use graphical interface, even for those with no technical expertise whatsoever.
• Metadata Conversion: All metadata that is part of the EML file like sender, receiver, and subject are converted into the PNG format so that users do not lose out on the critical information.
• Personal Storage: You get to decide which location you’ll save your output PNG files from the conversion in, making the storage of data dependent on your wish.
• No Limits on File Sizes: The tool can convert the EML with any size with no restrictions placed on the limit of the sizes of the EML files for conversion.

Key Takeaways

In summary, converting email as a PNG is great for archiving and sharing; additionally, it is very useful to enhance visual communication. Although such options could be served by manually using screenshotting methods, professional tools like BitRecover EML Converter facilitate the very efficient conversion of batch EML files into PNG with the integrity of the email and metadata preserved.